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Title
Text copied to clipboard!Real Estate Assistant
Description
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We are looking for a Real Estate Assistant to support our real estate team with a variety of administrative and client-facing tasks. This role is ideal for someone who is organized, detail-oriented, and passionate about the real estate industry. As a Real Estate Assistant, you will play a key role in ensuring smooth operations, maintaining client relationships, and helping agents focus on closing deals.
The ideal candidate will have excellent communication skills, a strong understanding of real estate processes, and the ability to multitask in a fast-paced environment. You will be responsible for managing schedules, preparing documents, coordinating property showings, and maintaining databases. You may also assist with marketing efforts, including social media posts, email campaigns, and listing presentations.
This position requires a high level of professionalism, discretion, and customer service. You will often be the first point of contact for clients and must represent the company with integrity and enthusiasm. Familiarity with real estate software such as MLS, CRM systems, and transaction management platforms is a plus.
Whether you're looking to grow your career in real estate or gain valuable experience in a dynamic field, this role offers a great opportunity to learn and contribute to a successful team. We value initiative, reliability, and a positive attitude. If you thrive in a collaborative environment and enjoy helping others succeed, we encourage you to apply.
Responsibilities
Text copied to clipboard!- Coordinate and schedule property showings and open houses
- Prepare and manage real estate documents and contracts
- Maintain and update client databases and CRM systems
- Assist with marketing efforts including social media and email campaigns
- Communicate with clients, agents, and vendors professionally
- Track transaction timelines and ensure deadlines are met
- Order property inspections, appraisals, and other services
- Support agents with administrative tasks and calendar management
- Create and distribute listing presentations and promotional materials
- Handle incoming calls, emails, and inquiries from clients
Requirements
Text copied to clipboard!- High school diploma or equivalent; associate’s or bachelor’s degree preferred
- Previous experience in real estate or administrative support is a plus
- Strong organizational and time management skills
- Excellent written and verbal communication abilities
- Proficiency in Microsoft Office and real estate software (e.g., MLS, CRM)
- Ability to multitask and prioritize in a fast-paced environment
- Professional demeanor and customer service orientation
- Attention to detail and accuracy in document preparation
- Reliable transportation and valid driver’s license may be required
- Ability to work independently and as part of a team
Potential interview questions
Text copied to clipboard!- Do you have experience working in a real estate office?
- Are you familiar with MLS and CRM platforms?
- Can you describe a time you managed multiple deadlines successfully?
- How do you handle confidential client information?
- What strategies do you use to stay organized?
- Are you comfortable communicating with clients and vendors?
- Do you have experience with real estate marketing tools?
- Are you available to work evenings or weekends if needed?
- What interests you about working in real estate?
- How do you prioritize tasks when supporting multiple agents?
